When: You don’t have an IT person, and managing email, file access, and user accounts is eating up founder/office manager time.

When: Your team is bogged down by repetitive drafting, summarising, or answering common questions.

When: Your team constantly asks for data in your chat workspace, and you are curious if an AI chatbot could help.

When: Your team manually enters data from supplier invoices into your accounting system, causing delays and errors.

When: You are manually creating invoices from your sales system, and chasing payments is slow.

When: Your payment processor payouts do not match bank deposits, and manual reconciliation is slow and error-prone.

When: Your website traffic is steady but enquiries are not, and you do not know why.

When: Your team is tied up on the phone, no-shows are hurting revenue, and you need to take booking deposits.

When: Leads and support emails fall through the cracks, there is no single customer queue, and founders are cc’d on everything.

When: Your CRM is full of duplicate contacts, leading to embarrassing outreach and inaccurate reporting.

When: You have website traffic but high cart abandonment rates, and you are not sure where to focus your efforts.

When: Your website gets traffic but enquiries are missed out-of-hours, and your team spends too much time on basic questions.

When: Manual data entry from invoices, receipts, or bank statements is causing errors and delays at month-end.

When: Your ad spend is rising, but analytics data is a mess, with missing conversions and dominant 'direct/none' traffic.

When: Your team is constantly interrupted with routine questions that are answered in documents somewhere.

When: Your warehouse, website, and POS show different stock levels, leading to oversells or lost sales.

When: You suspect cash is tied up in slow-moving stock but lack clear data, or you suffer from surprise stock-outs.

When: Your key business numbers are scattered across accounting systems, spreadsheets, and other apps, making reporting slow and unreliable.

When: A critical business process is trapped in an old spreadsheet or Access database that is slow, risky, and hard to maintain.

When: You are invisible on online maps and your business details are inconsistent across the web.

When: New starters ask the same questions, and IT and HR are swamped with manual setup tasks for every new hire.

When: New hires are idle on day one waiting for access, and leavers retain system access for too long.

When: Your key business numbers are scattered across systems and your leadership meetings lack focus.

When: Your shared customer inbox (e.g., info@, sales@) is a bottleneck, with manual sorting and repetitive replies.

When: You have identified a clear use case and want a quick, low-risk pilot to test an AI Q&A bot.

When: You have a plan for one report and want to prove the value of automation before a larger investment.

When: You have a clear plan for your first workflow and want to build it fast to prove its value.

When: You have standard operating procedures (SOPs), but work is inconsistent, error-prone, and lacks visibility.