Automated Payment Reconciliation

When: Your payment processor payouts do not match bank deposits, and manual reconciliation is slow and error-prone.

Get: An automated workflow matching payouts, fees, and refunds from one payment gateway to your accounting ledger.

Timeline: ≤ 2 weeks (Cap: 20–24h)

Success: Reconciliation time reduced by hours; improved accuracy for a faster month-end close.

Signals this is for you:

Your payment processor totals never match the ledger in your accounting software.

You spend hours manually matching payouts and fees every week.

Refunds and chargebacks are a headache to track and account for.

What we do:

Audit your payment gateway and your accounting software connection.

Configure a tool to correctly map sales, fees, and refunds to the right accounts.

Set up rules to handle different transaction types and create an exception report for manual review.

What you get

A live, automated reconciliation flow for one payment gateway.

A documented standard operating procedure (SOP) for managing the process.

An exception report template for any items requiring manual review.

Scope cap and boundaries

Cap: <= 24h; includes setup for one payment gateway and one accounting system; excludes historical data clean-up.

Prerequisites

Admin access to your accounting software and payment gateway.

ALL SKILLS, £40/hour

Avoid unexpected expenses and gain financial predictability with our flat rate.

SCHEDULE A CALL NOW

FAIR FLEXIBLE PARTNERSHIP: A BETTER WAY TO BUILD

No minimum hours

No hidden costs

Regular budget updates

Work matches your needs

Pay only for hours used

Budget setting option

Monthly billing

Pause or cancel anytime

WE’RE DIFFERENT

All Skills Under One Model

Our expertise spans strategy, engineering, data, and design — and you can draw on any of it under a single, transparent structure. No silos, no separate agreements, just one fair way of working that makes access to talent clear and consistent.

That way you can plan with confidence, knowing expert help is always available and never complicated.

Set Your Budget or Pay As You Go

Need a quick fix or longer-term support? With our pay-as-you-go model, you get the help you need without being tied to a retainer. Prefer more certainty? Set a budget that works for you.

Either way, you’ll have full visibility from the start. No surprises, just support that aligns with your goals and resources.

Ever-Present Account Manager

Think of us as an extension of your team. We’re ready to answer questions, solve problems, and move work forward. Message us on chat, email, or directly in your shared docs.

No ticketing systems. No generic inboxes. You get a named contact who knows your stack, your priorities, and your preferred way of working.

Switch Us On and Off

Our open-ended contract means you can pause or restart whenever you choose. We keep your context, codebase, and documents ready so you can pick up without missing a beat.

Many clients step away for months and return seamlessly — because we build relationships designed for the long run.

Work We’ve Done

• Cut dev time by 60% for a professional services firm by decoupling the UI and backend for faster updates and a mobile-first redesign. Read More
• Saved 40% annually for a tech-driven services business by replacing a full-time dev team with on-demand specialists. Read More
• Enabled near real-time financial reporting for a services firm by automating manual entry and eliminating spreadsheets. Read More
• Unified two customer platforms for a B2B provider, reducing 320 maintenance hours annually and improving client experience. Read More

Wondering if our Automated Payment Reconciliation is the right fit to clear roadblocks and drive progress? Let's talk through your questions and explore how we can support your business goals.